MyComplianceOffice
 
Request Trial Contact Sales
 
 
Related REsources
Steps to
Automating your Personal Trading Program


 
 
 
 
 
 
 
Privacy Statement
 
OUR COMMITMENT TO PROTECTING YOUR PRIVACY
TerraNua Ltd. And TerraNua U.S. Corp (collectively known as “TerraNua”) acknowledges that the privacy of the data provided to use is of paramount importance to our clients and our prospective clients. Consequently, TerraNua considers the obligation to ensure the proper security of all personal data that passes through its control as critical to its business model via electronic or non-electronic methods. This Privacy Policy (“Policy”) describes how TerraNua collects, uses, and discloses certain personally identifiable information that it receives in the United States from the European Union ("EU Personal Data") both on our Web site located at www.mycomplianceoffice.co.uk and offline. TerraNua uses a range of security measures to ensure the highest level of security of data passing between our clients and our hosted systems, designed to prevent confidential information being viewed or tampered with by unauthorized persons. If we decide to change our privacy policy, we will post those changes to this privacy statement, the home page, and other places we deem appropriate so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it. We reserve the right to modify this privacy statement at any time, so please review it frequently. If we make material changes to this policy, we will notify you here, by email, or by means of a notice on our home page.
HOW AND WHY WE OBTAIN PERSONAL INFORMATION
There may be certain sections of the www.mycomplianceoffice.co.uk website owned by TerraNua that ask you to provide personal information. Examples include request for product information, requesting a demo, contacting us, or a Free Trial. We use this information to respond to inquiries from you or your representative. If you choose not to register and provide this information, you can continue to view our sites anonymously. The information we collect is Name, Company, Email address and phone number. Receiving our newsletter is provided as part of the service that we offer. If you no longer wish to receive our newsletters you may opt-out at any time by following the instructions included in each newsletter or by emailing us at info@mycomplianceoffice.com. As users browse the website, there is some information that can be tracked for the purposes of analyzing traffic to the site, and contacting consumers for marketing purposes if the consumer downloads a form for viewing, and only if they provide their email address. The information gathered includes the pages visited on our site, the search words used to find our site and the firm IP addresses. We may use this contact information to provide the consumer with more information about our products and services, to send you periodic updates with information on new products and services, or to send you information about upcoming events. These types of email communications are sent out to our users as part of the service. You may opt-out from receiving these types of email communications at any time by following the instructions included within each email communication or by emailing us at info@mycomplianceoffice.com Within the customer login the only information users are able to view your assignments, cases assigned to you or created by you, your trades, brokerage accounts and holdings.
HOW WE PROTECT INFORMATION ABOUT YOU
For users registered on www.mycomplianceoffice.co.uk, each user has a unique username and password, which is authenticated on login. Any data transmitted over the website is protected by SSL, which is a method of encrypted communication transfer. This maintains the security of your online session. Personal data is stored in a protected environment (Firewalls). We use privacy protection controls and restrictions on employee access in order to safeguard your personal information. TerraNua employees must abide by all procedures designed to incorporate the principles herein. Authorized personnel only access personal information to conduct business on your behalf, service your account, and help you achieve your compliance objectives. All TerraNua employees are provided training to ensure that they can identify personal data, classify it correctly and handle this information according to our privacy protection controls. Annual reviews of our control process are carried out. This ensures that we can determine the effectiveness of our controls and keep up to date on new legislation as well as process changes. We maintain physical, electronic and procedural safeguards to protect personal information to comply with the applicable laws and regulations of the client’s country of operation. We regularly adapt these controls to respond to changing requirements and advances in technology. TerraNua aim to comply with all applicable country, state and federal privacy law, including (but not limited to) California and Massachusetts privacy law. TerraNua employees are prohibited from sending data over an unencrypted connection that includes both accounts and names. If clients are sending data in this manner, they should load it into a file in the Firm Documents section of MyComplianceOffice which uses an encrypted transmission. These data files can then be removed later. In the event of a security breach, TerraNua will notify the relevant authorities to comply with all applicable legislation. This includes notification of security breaches to appropriate local, state, provincial or federal authorities such as Information/Privacy Commissioners or as applicable by the relevant legislation. TerraNua provide clear accountability to protect all privacy information. A Privacy Officer is appointed who is responsible for all privacy related issues. The Privacy Officer is a member of the senior management team and is accountable for management buy-in, oversight on privacy training, attestations and handling of complaints.
Accessing, Correcting, or Deleting Personally Identifiable Information
If your personal identifiable information changes, or if you no longer desire our service, you may update or delete inaccuracies by emailing our Customer Support at support@mycomplianceoffice.com or by contacting us by postal mail at the contact information listed below. We will respond to your request to access within 30 days. We will retain your information for as long as your account is active or as needed to provide you services. If you wish to cancel your account or request that we no longer use your information to Page 5 of 9 © TerraNua 2010 provide you services contact us at support@mycomplianceoffice.com. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
Cookies
A cookie is a small text file that is stored on a user’s computer for record-keeping purposes. We use cookies on this site. We do not link the information we store in cookies to any personally identifiable information you submit while on our site. We set a persistent cookie to store your passwords, so you don’t have to enter it more than once. Persistent cookies also enable us to track and target the interests of our users to enhance the experience on our site.
Third Party Cookies
The use of cookies by third parties is not covered by our privacy statement. We do not have access or control over these cookies. These third parties use session ID cookies to make it easier for you to navigate our site.
Clear Gifs (Web Beacons)
Our third party tracking utility partner employs a software technology called clear gifs (a.k.a. Web Beacons), that help us better manage content on our site by informing us what content is effective. Clear gifs are tiny graphics with a unique identifier, similar in function to cookies, and are used to track the online movements of Web users. In contrast to cookies, which are stored on a user’s computer hard drive, clear gifs are embedded invisibly on Web pages and are about the size of the period at the end of this sentence. We do not tie the information gathered by clear gifs to our customers’ personally identifiable information.
TRUSTe
TerraNua has been awarded TRUSTe's Privacy Seal signifying that this privacy policy and practices have been reviewed by TRUSTe for compliance with TRUSTe's program requirements including transparency, accountability and choice regarding the collection and use of your personal information. TRUSTe's mission, as an independent third party, is to accelerate online trust among consumers and organizations globally through its leading privacy trustmark and innovative trust solutions. If you have questions or complaints regarding our privacy policy or practices, please contact us at info@mycomplianceoffice.com. If contacting us does not resolve your complaint, you may raise your complaint with TRUSTe by Internet at http://watchdog.truste.com/pvr.php?page=complaint&url=,fax at 415-520-3420, or mail at Watchdog Complaints, TRUSTe, 55 2nd Street, 2nd Floor, San Francisco, CA, USA 94105. If you are faxing or mailing TRUSTe to lodge a complaint, you must include the following information: the name of company, the alleged privacy violation, your contact information, and whether you would like the particulars of your complaint shared with the company. For information about TRUSTe or the operation of TRUSTe's dispute resolution process, see http://watchdog.truste.com/pvr.php?page=complaint&url= or request this information from TRUSTe at any of the addresses listed above. The TRUSTe dispute resolution process shall be conducted in English. TerraNua complies with the U.S. – E.U. Safe Harbor Framework and the U.S.-Swiss Safe Harbor Framework as set forth by the U.S. Department of Commerce regarding the collection, use and retention of personal data from European Union member countries and Switzerland. TerraNua has certified that it adheres to the Safe Harbor Privacy Principles of notice, choice, onward transfer, security, data integrity, access, and enforcement. To learn more about the Safe Harbor program, and to view TerraNua’s certification, please visit http://export.gov/safeharbor
ABOUT SAFE HARBOR
The United States Department of Commerce and the European Commission have agreed on a set of data protection principles and frequently asked questions (the "Safe Harbor Principles") to enable U.S. companies to satisfy the requirement under European Union law that adequate protection be given to personal information transferred from the EU to the United States. The EEA also has recognized the U.S. Safe Harbor as providing adequate data protection (OJ L 45, 15.2.2001, p.47). Consistent with its commitment to protect personal privacy, TerraNua adheres to the Safe Harbor Principles.
PRIVACY PRINCIPLES
The privacy principles in this Policy are based on the following Safe Harbor Principles. 1. NOTICE: TerraNua will inform employees about the purposes for which personal information will be collected and used. Information will be provided on how employees can contact TerraNua with any inquiries or complaints regarding the use of this data. TerraNua will give notice on the type of third parties to whom it discloses this information and the means the organizations use to restrict the disclosure and use of this data. 2. CHOICE: For personal information its collects from individuals, TerraNua will offer these individuals the opportunity to choose (opt-out) whether their personal information is (a) to be disclosed to a third party, or (b) to be used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. For personal information, individuals will be given affirmative and explicit (opt-in) choice as to whether their information can be disclosed to a third party or used for a purpose other than the purpose for which it was originally collected or subsequently authorized by the individual. TerraNua also treats any sensitive information it received from a third party when that third party identifies it as sensitive information. 3. ONWARD TRANSFER (Transfers to Third Parties): Before disclosing any sensitive information to a third-party, TerraNua will apply the Safe Harbor Notice and Choice Principles. Where TerraNua needs to transfer information with a third party it will first ascertain if it subscribes to the Safe Harbor Principles or is subject to the directive. If required, TerraNua will enter into a written agreement with a third party to ensure that it provides at least the same level of personal data protection. If the third party handles personal information contrary to this policy then TerraNua will take reasonable steps to prevent or stop such processing. 4. SECURITY: TerraNua uses reasonable precautions to protect personal information from loss, misuse and unauthorized access, disclosure, alteration and destruction. This applies to all personal information created, maintained, used and disseminated by TerraNua. 5. DATA INTEGRITY: TerraNua will only use personal information according to the Safe Harbor Principles and consistent with the purposes for which it intended. TerraNua will not process personal information in a way that is incompatible with the purposes for which it was collected and authorized by the individual who provided the information. TerraNua will take reasonable steps to ensure that personal information is relevant to its intended use, accurate, complete and current. 6. ACCESS: Where possible, TerraNua will provide access to an individual’s personal information that it holds about them. Individual access can be arranged to permit individuals to correct, amend, or delete information where it is inaccurate except in circumstances where the expense of providing access would be disproportionate to the risks to the individual’s privacy in the case in question, or where the rights of persons other than the individual would be violated. 7. ENFORCEMENT: TerraNua´s privacy practices are self-certified as defined by the Safe Harbor Framework. In order to ensure compliance with the Safe Harbor Principles, TerraNua take the following measures: Provides an independent recourse mechanism by which individual complaints and disputes are investigated and resolved by reference to the Principles and damages awarded where the applicable law or private sector initiatives so provide. Provide a follow up procedures for verifying that attestations and assertions that businesses make about their privacy practices are true and that privacy practices have been implemented as presented. Are obliged to resolve problems arising out of failure to comply with the Principles by organizations announcing their adherence to them and consequences for such organizations. All questions and concerns regarding the use or disclosure of personal information will be handled by the TerraNua compliance office, available at the address given below. TerraNua will attempt to resolve complaints and disputes regarding use and disclosure of personal information in accordance with the principles contained in this policy. For complaints that cannot be resolved between TerraNua and the complainant, TerraNua has agreed to participate in the dispute resolution procedures of the panel established by the European Data Protection Authorities to resolve disputes pursuant to the Safe Harbor Principles.
DO WE SHARE INFORMATION ABOUT YOU WITH OUR 3RD PARTY SERVICE PROVIDERS?
TerraNua does not share, sell, rent, or trade personal information about our current and prospective clients with third parties other than as disclosed within this privacy policy. We may use third-party service providers to help us analyze certain online activities. These are restricted to helping us measure the performance of our website advertising, or analyze aggregate visitor activity on our websites. They do not personally identify the visitor. We reserve the right to disclose your personally identifiable information as required by law and when we believe that disclosure is necessary to protect our rights and/or to comply with a judicial proceeding, court order, or legal process served on our Web site.
SECURITY OF OUR HOSTED SOLUTIONS
Our SaaS (Software as a Service) products are hosted with SAS 70 compliant providers in SAS 70 data centers. Our 3rd party providers have signed a Non-disclosure agreement with TerraNua. This infrastructure is audited by external experts to ensure fully up to date SAS 70 compliance. No personal client information is ever disclosed to our service providers.
LINKS TO OTHER WEBSITES
TerraNua websites may contain links to other websites. If you link to another website, you will leave TerraNua’s site, and its privacy policy is no longer applicable.
CONTACT INFORMATION
You can contact us regarding any of our policies via: Compliance Office, TerraNua Ltd, 19 West 44th St (between 5th & 6th Ave), Suite 1405, New York, NY 10036 Ph 212-852-9029 info@TerraNua.com Effective Date: October 2011